Your Choice For Secure Document Storage in Boston
Our Boston Document Storage Service offers a program of document storage and protection program that is designed to be easy to use, easy to access. Rather than cluttering up your offices and robbing you of valuable work space, your old documents can be housed in a 100% secure, climate-controlled facility with 24/7 access by you. Our Document Storage Company is recognized as one of the fastest growing & most dynamic companies in the Document & Information Management (RIM) industry. By putting you back in control of your information, Our Boston Document Storage Company helps you store your information securely, control costs, stay ahead of regulatory requirements & create value from your stored information.
If your storage space is at a premium, your records and documents require protection under penalty of law, or your employees waste too much time managing boxes of records you rarely access, Our Boston Document Storage Company has your answer.
This is the cornerstone of our business. We know that each document needs to be managed through its complete life cycle, from creation to destruction.
In that time, businesses need safe document storage, with access to important files when needed. SKRS can deliver this for you.
We are your reliable document storage company based in Massachusetts near Boston, MA (located in Holbrook, MA). At Our Boston Document Storage Company the security of your documents is critical. We’ve invested in the latest technology to ensure our secure document storage facilities are fully protected against theft, fire and flood and also make certain every member of our team is thoroughly security cleared.
Storing Your Documents
Storing your documents in our secure, purpose-designed environment will keep them safe for many years to come. Moving your files offsite to a dedicated storage facility has a number of key advantages:
- Cost Efficiency: A custom-designed facility and high-density racking let us store your records more cost-effectively than in a typical office environment.
- Free Space: Use the space taken up by old documents more effectively, and get more from your existing premises.
- Safety and Security: Are your records truly safe in a typical office? Enjoy the complete security of your records in our site with industry-leading security features.
- Lower Insurance Costs: Reduced health and safety risks should reduce your insurance premium.
No matter what your business size or sector, or where you are based in Massachusetts (as well as parts of NH), we have our own well maintained fleet of vehicles and trusted drivers who can securely collect archive boxes from any private or public sector organization. Want to track your files and business documents following collection? No problem, our vehicles use state of the art tracking technology.
Our Boston Document Storage Company was accredited for information security, and having undergone several archive storage inspections by hundreds of clients, you can be rest assured that no matter how confidential or sensitive your documents, they will always be handled with the utmost care and attention.
Using off-site storage can actually improve your access to files. Our professional and reliable document management service will help you to get the files you need, when you need them, with added benefits.
Why is Document Management so Critical?
You’re sitting at your desk, when suddenly an e-mail from your boss requesting the latest version of a critical policy document she urgently needs for a meeting arrives. No sweat, you will easily find it on your company’s document share drive. You begin by looking in the likely places starting with your department folder you think it should be in, no luck. No problem, you will just use the search box to find the document, typing in a predictable title. There are plenty of document matches for your search but you know that not one is the document you seek. Panic sets in and your boss is now calling your desk phone, as she is late for her meeting.
We’ve all been there, as intuitively as we think we have organized our company “shared” network folders, documents get lost and frustration sets in. Whether it is neglecting to archive or delete outdated version of documents, images, files, assets, etc. or employees orchestrating confusing naming scheme for the folder structure, the point is this archaic means of organizing and managing documents/assets isn’t working for your company and it is costing you.
Luckily, there is an easier way. Our Document Storage Company allows organizations to store and track all of their documents in one, central location using their intranet or other digital asset management software.
Our Document Management Company has many benefits that maximize an organization’s productivity and time-cost savings. Here are the five reasons why your organization needs Our Massachusetts Document Storage Company system in place:
1) Increase Collaboration & Communication
Using our Document Management system in place promotes quicker and easier collaboration among employees, especially across Boston geographic location. By having the ability to quickly access documents and share them through an online workspace, such as an intranet, it allows users to work together on the same project with no hassle. Through other collaborative features included in your intranet software, these documents can be saved and shared among employees throughout the organization.
2) Reliable Document Version Control
For large organizations, maintaining updated documents and keeping information current can often be a struggle. Our customers often run into that problem before moving to our Document Management system. By using our document management service, it is easier to keep track of documents and keep them up-to-date. Users can simply upload a document then manage the updates and versions online through their intranet. Our Document Management feature includes an automated archive and clean-up function to better organize and maintain documents.
3) Increase Time-Cost Savings
Ever heard the saying, “time is money”? If we go back to our scenario above, it took so long to locate a specific document, that the boss was late for her meeting. This is costing the organization in man-hours and potentially costly mistakes without arming managers with the best information available to make the right decisions. By having all these documents organized and filed on your company intranet, it makes it much easier and faster to locate the right information. With a few clicks of the mouse, the document can be found and used accordingly. You can include Quick Links to popular or important documents on your intranet homepage to make the search even faster.
4) Eases Accessibility
With more and more people working from home or traveling for work, it is critical that they have access to specific documents or policies when they are not in the office. While some may argue that this is easily done with paper documents, there’s still a chance that halfway through your flight you realize you forgot something back at the office. Having these documents online and accessible from anywhere is more efficient and can save a lot of time and stress.
5) Increase Productivity
Uploading, editing, tracking and sharing documents takes half the time with a Document Management system. Because of this, it enables employees to be more productive and ultimately more efficient. The time spent searching for documents through several different cabinets can now be used to get more work done. An intranet allows the company to store all its documents and data digitally in one organized place which can be accessed on the intranet from any computer or mobile device with permission.
Save yourself from these stress and hassles of storing your files and documents with Our Boston Document Storage Services today!.